Updates von Projekt-Templates lassen sich automatisch implementieren. Statt manueller Konfiguration erfolgt das Rollout per Knopfdruck.
The Project Updater
The Project Updater automates template updates in Siemens Polarion® and brings projects up to date in a controlled manner. It analyzes differences, centrally controls rollouts, and protects project-specific customizations.
In Siemens Polarion®, templates are constantly evolving, but existing projects remain at their old statuses. Adjustments to workflows, status values, or fields must be made manually for each project. This leads to high costs, diverging processes, and increasing audit risks in complex landscapes.
Screenshots from the Polarion® Project Updater
Polarion® Project Updater establishes a centralized push model for template updates. Changes are analyzed in a structured manner, orchestrated on a group basis, and rolled out in a controlled manner. Project-specific customizations remain protected, while global standards are implemented consistently.
Screenshots from the Polarion® Project Updater
Projects are assigned to configuration groups and systematically compared with the template. Our Project Updater classifies deviations, controls rollout actions, generates conflict tasks in the project workflow, and supports data migration and external elements for consistent governance.
Screenshots from the Polarion® Project Updater
Applications
Whether it’s a compliance update for dozens of projects, a global rollout across multiple locations, or audit preparation, Project Updater handles complex Polarion® scenarios with confidence, automation, and audit compliance.
Update under time pressure
Instead of weeks of manual work, the updater performs a central push rollout with a transparent status overview for dozens of projects.
Audit finding: Nonconformities
Projects use different process statuses – configuration groups allow you to view the sync status and set them all to default.
A global rollout for projects
Dozens of projects need to be adapted. With Project Updater, you can roll out updates in a controlled, documented, and conflict-free manner.
Don’t lose the special solution
Special error handling is required. At the same time, the standard template needs to be improved – the updater combines both.
Portfolio realignment
Reorganize projects and harmonize configurations in a sustainable way – without having to manually reengineer each individual project.
Loss of transparency for admins
Global administrators lack an overview of sync statuses, conflicts, and updates. The updater provides centralized monitoring, history, and governance.
Benefits
The Project Updater eliminates manual template updates and brings all Polarion® projects up to date at the touch of a button. Fast, secure, and scalable – for maximum efficiency and full transparency.
Automatic template updates
Massive time savings
Update efforts are reduced by up to 90%: comparison, analysis, and rollout are supported – including overview and status monitoring.
Central control
Configuration groups bundle projects according to template affiliation and enable structured comparison, rollout, and history.
Transparent template comparison
The integrated comparison analyzes customized, project-specific configurations. This enables data-driven decision-making.
Conflict-free handling
Disparities are retained. In the event of conflicts, work items are generated so that a decision can be made between overwrite, keep, or merge.
Advantages over alternatives
Optimized handling of project-specific files and efficient management of large project groups – this is what sets us apart from competing products.
Unlimited scalability
Our updater enables synchronized updates in complex corporate structures – without increasing administrative overhead.
Push model instead of pull chaos
The Project Updater orchestrates central push rollouts and creates a consistent “single source of truth” for the entire Polarion® instance.
Role-based governance
In Project Updater, global administrators are responsible for template governance and rollout control, while project administrators decide on conflicts.
Request a demo
Request a demo now and get to know Polarion® Project Updater. Our experts will advise you on industry-specific issues and give you a live demonstration of how you can significantly increase the efficiency of your Polarion® administration.
Guido Majewski – Senior Consultant
Technical highlights
Technical excellence meets practicality: Project Updater combines intelligent difference analysis, automated rollouts, and integrated governance into a powerful solution for Polarion® environments.
Semantic difference analysis
Not just simple sorting: The updater classifies changes and derives clear rollout actions – for secure, reproducible updates.
Groups as orchestration layers
Configuration groups intelligently link templates and projects, recognize new versions, and create scalable governance.
Rollout engine with action matrix
Changes are assigned to technical actions; analysis and execution phases are separated to enable simulations, among other things.
Conflict workflow system
In case of deviations, work items are generated and decisions (KEEP, MERGE, OVERWRITE) are documented via a dedicated workflow.
Role-based governance
Perfectly integrated into Polarion®’s role model: global administrators control rollouts, project administrators resolve conflicts – all without any system disruptions.
Central UI
Configuration groups provide centralized action menus for comparison, rollout, and status – a true admin dashboard instead of individual actions.
USPs
The Project Updater has an impressive architecture. Discover the unique features that make it a scalable, future-proof, and secure solution for template updates in Siemens Polarion®.
Scalable push architecture
A centralized push model updates dozens of projects efficiently and in compliance with governance requirements – with full transparency and minimal effort.
Protection of local adaptations
Global template updates without risk: Project-specific adjustments are retained and decided upon in a controlled manner.
Continuous audit readiness
The Project Updater ensures that all projects comply with company standards at all times and remain ready for audit at any moment.
Why ReQonsult?
ReQonsult stands for in-depth Polarion® expertise, architectural depth, and experience from complex project landscapes. Find out why our expertise forms the basis for the use of Project Updater.
Developed from practical experience
The updater was developed to meet the challenges of large projects – with hundreds of projects, templates, and requirements.
20+ years of ALM experience
Over two decades of experience and expertise gained from demanding industrial projects have been incorporated into the architecture and usability of the updater.
Focus on usability
We make traceability not just documentable, but usable. The Updater emphasizes efficiency, UX, and everyday usability.
Regulatory system expertise
We understand the requirements of normative frameworks and their implementation in Polarion®. These are an integral part of the updater.
Engineering quality
ReQonsult develops forward-looking tools with reproducible releases, controllable rollout processes, and reliable updates.
Governance-oriented architecture
We don’t think in terms of file synchronization, but rather in terms of process architecture. The updater is the result of scalable ALM governance.
FAQ
Answers to frequently asked questions about Polarion® Project Updater. Learn how to automate template updates and continue developing existing Polarion® projects securely, efficiently, and in compliance with audit requirements.
How does Polarion® Project Updater automate template updates?
The Polarion® Project Updater was specifically designed to solve a key problem: it is difficult to cleanly apply updated project templates in Polarion® to existing projects.
The Updater structures projects using configuration groups, compares the settings of the template and the project, and derives specific actions for the rollout. These updates can then be applied centrally and conveniently to multiple projects simultaneously.
The goal is to automate updates as much as possible while maintaining a clear overview of all changes.
How does Project Updater protect project-specific customizations?
The Polarion® Project Updater specifically addresses a common problem: the “fear of the global update”—that is, the concern that individual customizations (“tweaks”) might be lost during an update.
To address this, the system identifies project-specific configuration files that have been modified and does not treat them uniformly or automatically. Instead, when relevant deviations are detected, specific rollout tasks are created as work items in the respective project.
The subsequent decision—such as whether changes should be ignored, overwritten, or merged—is made in a structured manner via a workflow and is documented in a traceable way. Form Extensions additionally support the efficient implementation of these decisions.
How does the comparison and classification logic work in detail?
In comparison, the Polarion® Project Updater provides a transparent and structured view of the differences between the template and the project. It clearly distinguishes between typical cases:
Files that exist only in the template are copied into the project.
Files that exist only in the project can be removed.
Identical files require no action.
Different files are analyzed specifically and prepared for an update.
Additionally, the Updater treats project-specific files as a separate category. For these, a deliberate decision is required—such as KEEP, OVERWRITE, or MERGE. This results in a clearly structured and reproducible rollout plan.
How does Project Updater support compliance and audit readiness?
The Polarion® Project Updater aims to make “audit-ready” a permanent state—rather than a frantic snapshot taken just before an audit. By systematically and regularly bringing projects up to the current standard, the risk of differing or inconsistent process versions across various business units is reduced.
Configuration groups centrally store and visualize the rollout history. This allows managers to track at any time which project is at what stage and which updates have already been implemented. This simplifies compliance with regulatory requirements while ensuring greater predictability and sustainable process quality.
How does Project Updater scale in large project landscapes?
The documentation describes manual updates as a major bottleneck that quickly becomes a problem as the number of projects increases and results in a disproportionate amount of effort.
The Polarion® Project Updater deliberately relies on centralized orchestration: projects are organized into groups, dependencies on templates are made transparent, and updates are actively rolled out via push—rather than waiting for individual projects to implement them on their own when the opportunity arises.
This allows for controlled management of rollouts across many projects, even dozens of them. At the same time, the amount of manual, error-prone work is significantly reduced.
How does Project Updater integrate into existing role models?
The Polarion® Project Updater builds on the existing role-based permissions in Polarion® and consistently leverages them. Global admins are responsible for template management and controlling rollouts. Project admins, on the other hand, handle the resolution of rollout conflicts within their respective projects.
Conflicts are mapped as work items directly within the project. Decisions are thus made and documented exactly where the technical responsibility lies. This creates clear and transparent governance—without any additional shadow processes.
What does a typical rollout with Polarion® Project Updater look like?
The Polarion® Project Updater clearly divides the process into sequential steps. First, the scope is defined using configuration groups—that is, which projects are included and which include or exclude rules apply. The comparison then highlights the differences between the template and the project and organizes them into distinct cases in a structured manner.
Building on this, the “rollout” implements the identified actions directly on the configuration files. If project-specific conflicts arise, tasks are automatically created in the respective project. These are resolved via a workflow and then documented as completed in the Updater UI. This makes the entire rollout process controlled, transparent, and easy for the team to manage.
How does Project Updater reduce manual administration?
A manual update can easily take 20–40 minutes per project. With 20, 50, or even 100 projects, that adds up to many hours—often accompanied by high risk and a high likelihood of errors.
The Polarion® Project Updater automates both the comparison and the rollout, shifting the focus away from manual, individual tasks toward centralized control and continuous process improvement.
Template managers get a clear overview of which projects are out of sync via a dashboard. They can review and validate changes in a targeted manner and then initiate rollouts centrally—instead of working through time-consuming, repetitive individual updates.
How does Project Updater ensure transparency regarding project statuses?
The Polarion® Project Updater is designed as a central “dashboard” for everyone responsible for projects and the global configuration of a Polarion® installation. Configuration groups map template dependencies, detect new template versions upon refresh, and store all relevant rollout information—including a complete history.
This makes discrepancies not only visible but also specifically controllable: Which projects are in sync? Where have conflicts arisen? Which rollouts were performed and when—and what is still pending? In this way, the Updater replaces the often opaque, manual tracking process with structured, traceable, and centralized control.
How does Project Updater minimize update risks during operation?
Traditional updates are often described as “blind”: they carry the risk of overwriting project-specific customizations and unintentionally damaging local configurations. The Polarion® Project Updater significantly reduces this risk by providing structured comparison results and clearly distinguishing between different scenarios: what will be deleted, what will be copied, what will be overwritten—and where a deliberate decision is required.
For project-specific conflicts, rollout tasks are automatically created. Decisions are made there, documented, and then made transparently traceable in the Updater UI. At the same time, the push approach strengthens compliance with central standards without restricting the necessary flexibility and agility in individual projects.
How does Project Updater help combat process drift and update debt?
Projects often start with a common foundation but diverge over time. Improvements then often remain theoretical and fail to reach ongoing projects. At the same time, “update debt” accumulates because older projects, in particular, are no longer updated out of concern for risks.
This is exactly where the Polarion® Project Updater comes in. It embeds updates as an integral part of the process and enables improvements to be rolled out quickly and at scale—without losing local customizations. This reduces the growing divergence between projects, keeps standards up to date, and significantly increases process agility across all projects.
